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AI-Powered Productivity with Google Workspace

Generative AI is the buzz word on everyone’s lips. And although it isn’t new technology, as it has been around since the 1960s, recent advances in machine learning algorithms have played a critical part in generative AI going mainstream. Opening up a host of opportunities.

So, what is it?

Generative AI technology is a type of artificial intelligence that involves the ability of technology to generate new and original high-quality text, graphics and videos. Generative AI models are trained on large datasets of existing content, and then use that knowledge to create new content that is similar in style or format.

Generative AI technology isn’t a replacement for the ingenuity and creativity of real people, and it even gets things wrong at times. But it has the potential to greatly enhance productivity in the workplace by automating certain tasks and generating new ideas.

How does Google Workspace use Generative AI?

As we all know, Google Workspace is a collection of cloud-based productivity and collaboration tools developed by Google. It includes a range of popular applications such as Gmail, Google Docs, Google Sheets, Google Slides, and more.

Google has recognised the potential of generative AI technology and has incorporated it into several of its Workspace applications, such as Gmail and Google Slides. This integration has enabled users to work more efficiently by automating certain tasks and generating new ideas.

In Gmail, you can use the smart compose feature to suggest text as you type, while in Google Slides, the explore feature can generate design ideas and suggest images to enhance your presentation.

Throughout Google Workspace you can use smart chips, which pull in rich data and information into your documents, to transform how people collaborate. There is also a smart canvas, which is an AI-powered summary in a Doc, a smart formula suggestion in a Sheet, or a simple @-mention that can save teams hours of work by keeping them focused and collaborating in the documents where they’re already working.

AI-Powered Productivity with Google Workspace

What’s next

Google Workspace is taking it a step further and starting to offer AI powered writing features in Google Docs and Gmail. Workspace is evolving to incorporate AI as a collaborative partner that is always there to help you achieve your goals. They are still in the testing phase and won’t launch the feature until it meets all the criteria, has built-in protections against abuse, safeguards for the confidentiality of user data, and complies with customer standards for data governance.

Google is designing the feature to be in accordance with Google’s AI Principles that keep the user in control. They are also ensuring administrative controls are in place so that you can set the right policies for your organisation. 

The new AI features in Google Workspace are going to help you become even more productive and efficient. You’ll be able to:

  • Brainstorm, proofread, write and rewrite in Docs and Gmail: You can use the technology to draft whole documents and emails, and generate ideas that you can then refine, edit and amend however you see fit. The AI technology will help you to find the right tone and style, transform bullet points into paragraphs, and rewrite text into a polished document or email.
  • Generate images, audio and video in Slides.
  • Turn your raw data into insights and analysis via auto completion, formula generation, and contextual categorisation in Sheets.
  • Generate new backgrounds and capture notes in Meet.
  • Enable workflows for getting things done in Chat.

Generative AI technology is a powerful tool that has the potential to revolutionise the way we work and create content. 

Let the team at Radical Cloud Solutions know if you and your team are interested in expediting tasks and enhancing efficiency levels. We’d love to show you how.